As Project Lead, you’ll keep our projects and our organisation running smoothly, so our team can focus on advancing gender equality for women and girls in the UK and around the world. Working closely with the Chief of Staff, you’ll coordinate projects from start to finish: scheduling, budget tracking, monitoring milestones and reporting on progress. You’ll also be the engine behind our day-to-day operations, from finance administration in Xero and Stripe to HR processes, partner due diligence and governance papers. Everything we deliver must meet good governance and charity compliance standards, and you’ll help make sure it does. This is a varied, hands-on role with real room to grow. With support, you’ll build the skills and experience to manage projects independently.
- Reporting to: Chief of Staff
- Location: Hybrid (London-based)
- Contract Type: Full-time
- Salary: £36,000
What you’ll do
- Project and campaign delivery
Support the planning, delivery and progress tracking of our projects and campaigns.
Monitor milestones, timelines and budgets, and flag risks or delays to senior colleagues early.
Prepare progress reports for internal and external stakeholders.
Track grant compliance, deliverables and reporting deadlines. - Coordination and communications
Manage day-to-day communications for assigned projects, including the relevant inboxes.
Draft project updates, correspondence and materials as needed.
Provide administrative support to the Chief of Staff and the wider project team. - Finance administration
Support reconciliation in Xero, and make sure Xero reporting aligns with budgets and requirements.
Manage Stripe payments and reporting, Xero invoicing, and payroll and bill preparation.
Keep complete, accurate supporting records for every financial transaction. - Governance and due diligence
Carry out due diligence on potential partners, donors and individuals, working with colleagues to make sure our processes are followed.
Help prepare reporting submissions, board papers and governance documents, with guidance from senior colleagues. - HR and people administration
Manage onboarding, offboarding and HR processes, including staff and contractor reviews.
Prepare and renew contracts for staff, volunteers and contractors. - Events and partnerships
Coordinate logistics for project-related events.
Support merchandise distribution for campaigns and events.
Keep partner records accurate and provide administrative support for partnerships.
Support partner and donor stewardship, including meetings, welcome materials and communications.
Support with Briefing Club - Systems and processes
Keep filing and documentation accurate and well organised in Google Drive.
Help build and maintain strong internal systems and processes.
Person Specification
- Essential
Experience supporting or coordinating projects.
Strong organisational skills, with the ability to manage multiple tasks and deadlines.
Experience with project planning or tracking tools (e.g. Excel, Asana, Trello).
Excellent communication and IT literacy.
Understanding of governance and charity compliance requirements.
Passion for gender equality. - Desirable
Knowledge of Xero, Google Drive, Gmail, Trello and HubSpot, and of other platforms such as Stripe and Fundraise Up and WordPress. - Values & Behaviours
Integrity, professionalism, proactivity, and commitment to feminist values.
What we can offer you
- Hybrid working, from home and our London office
- Subsidised meals when in the London office
- Chance to develop professionally in a world-renowned organisation
- Opportunity to shape the future of gender equality
- Open to UK candidates (we are not able to offer sponsorship)
- Salary £36,000 full-time, 3-month probationary period
We exist to take action on gender equality here in the UK. Whilst supporting the work of our UN Women family around the world. Because gender equality is an urgent issue both in the UK and across the globe. We’re here for all women and non-binary people who experience gender discrimination. We understand this impacts differently at the intersections of gender, race, disability, religion, sexual orientation, ethnicity and socio-economic background. When we talk about women, we’re talking about ALL women from across those intersectionalities. We’re particularly keen to receive applications from people from the LGBTQIA community, people of colour, people with working-class backgrounds and people with disabilities.