Deadline: 10 October 2025 at 11:59 pm SAST
Role Overview
Under the overall guidance of the HR Officer, the HR Intern will be responsible for providing day-to-day administrative support to the human resource team. This will include, but not be limited to recruitment and selection, and general administration. This role would suit a recent HR graduate at the beginning of their career, with strong digital/computer skills. The person will have a strong commitment to civil society, human rights, diversity, transparency, and equality.
- Salary: USD 1,200 per month
- Location: Remote
- Reports to: HR Officer
- Direct Reports: None
- Contract Type: 6 months fixed term
Areas of Responsibilities & Key Activities
Recruitment administrative support
- Publish job descriptions and adverts on the various recruitment platforms
- Ensure all approvals are received and filed for auditing purposes
- Screen applications and CVs according to the requirements provided for the role
- Support HR Officer in corresponding with applicants
- Support HR Officer in scheduling interviews
- Communicate Job vacancies internally
- Update and maintain the recruitment tracker
Human Resource Systems Management
- Assist in capturing data on the ESS (new starters, changes, and leavers) and staff queries related to the system are timeously responded to.
- Support the HR Officer in saving all documentation necessary for monthly payroll processing.
General Administration
- Assist in preparation for annual audits by ensuring records are accurate, up to date, and properly filed. Update the monthly organogram and upload to SharePoint Take meeting minutes when required Assist in sending US General Payslips to staff monthly
- Assist HR Officer with UIF Filing
- Support in uploading Invoices for payment processing
Other
- The role holder will from time to time be required to carry out any other duties that are within the scope of the job.
- All staff will demonstrate CIVICUS values and principles in all their professional relationships and any interactions that may reflect on CIVICUS.
Person Specification
Education, Language & Qualifications
- Degree or equivalent experience in Human Resources Recruitment background is a Plus.
- Fluent in written and spoken English.
Essential Knowledge, skills and Experience
- Proficiency in MS Office and internet applications Strong interpersonal skills. Excellent written and verbal communication skills.
Desirable Knowledge, skills and Experience
- Highly organized and deadline‑driven.;
- Ability to manage multiple tasks and projects simultaneously;
- Exceptionally high level of attention to detail;
- High level of confidentiality.
The closing deadline for applications is on the 10th October 2025 at 11:59pm SAST. Short listed candidates will be contacted 2 weeks after the closing date to schedule interviews.
We appreciate and consider each application submitted. However, given the large volume of applications received, we find it impossible to respond to each applicant immediately. You will hear from us within three weeks only if you’re shortlisted for the next steps. We will update all applicants once the position has been filled.
CIVICUS reserves the right to withdraw any of our vacancies at any time.