Call for Application – Grants Manager at International Trans Fund

Jobs

Deadline: January 31st, 2025

About the Organization

The International Trans Fund (ITF) is the only global participatory grantmaker that is exclusively dedicated to supporting trans-led groups as they work to secure rights for trans people and improve their lived realities. The ITF envisions a network of robust, resilient, and well-resourced trans organizations and movements working inclusively and intersectionally to increase safety and liberation for trans people worldwide. The mission of the ITF is to mobilize sustainable resources for strong, trans-led movements and collective action, and to address and eliminate funding gaps impacting trans groups across the globe. The ITF is incorporated in Canada but has staff working in multiple regions. Since 2017, the ITF has awarded US$8M to 214 grantee partners in 99 countries.

About the Role

We are looking for a colleague to work in a fast-paced environment where details matter because ultimately, our daily decisions and actions have to serve and meet the needs of trans-led movements across different global contexts. As a team, we value exchange and the instinct to seek help and input. We also value curiosity and a willingness to experiment with new practices to improve our work.

There is research that shows that people who experience multiple and intersecting marginalization often do not apply for positions unless they meet all the qualifications. While we would greatly value experiences with grantmaking systems (and SmartSimple specifically), we know that many trans people may not have this exact experience. For this role, we are looking for someone who is extremely detail oriented and passionate about developing and managing our new system.

Personal Qualities (personality traits, interests and preferences that describe you)

Deep connections to trans movements for social justice.
Passionate about data and learning, and implementing new systems.
Self-motivated with the ability to manage multiple priorities and deadlines with minimal direction.
Strongly detail oriented.
Committed to integrity in the process as well as the outcomes.
Comfortable taking the lead when necessary to move things forward.
Ready to take decisions even without an ideal or obvious solution.
Creative in solving problems and bringing fresh thinking to obstacles.
Ability to work remotely and to work collaboratively with a team.
Open to discussing and exchanging on work with colleagues.
Holds the instinct to pull together as a team and to support others around you.
Invested in a positive work environment: shared purpose and shared wellbeing.

Knowledge (specialist expertise, experience, or access to networks that you bring to the role)

Working knowledge of grants administration, development, or management that includes using a GMS and managing data.
Direct and in-depth understanding of the different issues that can face trans movements in different contexts.

Skills

1. Things you can do independently and effectively:

Ability to manage grant cycles; inclusive of internal management of grants process with staff and external coordination with applicant organizations across the globe.
Design and implement new internal grantmaking processes.
Engage in collaborative decision-making, co-creation and planning.
Manage your agenda, prioritize and plan thoughtfully to meet your own – and others’ – deadlines.
Navigate unfamiliar and new contexts, sometimes out of your comfort zone.
Communicate in a clear, authentic, and engaging way in writing and speaking in English.
Coaching and (peer) mentoring with colleagues.
Turn visions and ideas into actionable planning.
Program management for trans, LGBTQI, feminist, human rights and/or social justice movements.
Facilitate processes of shared learning, e.g. help our work and practices to grow stronger.

2. Things that would be highly valued:

Relationship-building, meetings, presentations, discussions in functional Spanish.
Checking through written documents for basic language errors in Spanish.

Grants Manager Accountabilities (what colleagues can rely on you to do)

General

Guide and oversee the full lifecycle of ITF’s 50+grants per year, including invitations to apply, due diligence, production of grant documents, payments, and final reporting.
Provide active support to grantee partners through ongoing technical assistance and updating resources for grantseekers as requested by the Director.
Work closely and support the Program Associate who works on grantee compliance, due diligence review, and grants administration. Support ongoing learning for all staff.

Database Management

Manage and maintain the grants database (SmartSimple), including data integrity, maintenance and revision of templates, fields, searches, reports, user accounts, forms, and coding.
Manage the online application system, including editing and maintaining all forms across different funds and languages.
Train staff on how to use the database and maintain their skills.
Receive periodic technical training from the software company on increased functionality and changes to the system.

Compliance & Grants Management

Develop and maintain ITF’s Grantmaking Manual and Policy Book.
Develop and implement policies and procedures for ITF’s grantmaking, ensuring compliance with federal (Canadian) and multilateral donor regulatory standards and grantmaking best practices.
Keep updated on international grantmaking, compliance, and banking regulations and best practices.

Cross Teamwork

Review weekly payment submissions of all grants and ensure smooth payments by liaising with Fiscal and Program staff.
Coordinate various special projects with other teams, such as annual grant testing for the yearly audit, and data analysis for the Communications Team related to their e-newsletter and the Annual Report.
Work closely with Program Officers and coordinate with the Program Team on a number of issues, including political landscapes in different regions that affect NGO law and payment options; planning grantmaking portfolios; strategic discussions and coordination of multi-year and exit grants; fiscal sponsorship relationships; troubleshooting on grants; and more.

Reporting & Evaluation

Conduct data analysis of ITF’s grantmaking for internal stakeholders and support the preparation of ITF’s dockets.
Generate data and data visualization tools for reporting to funders, to identify key trends, and to help inform ITF’s work with the trans community.
Preparing grant information for the ITF’s annual audit.
Other duties and responsibilities as assigned from time to time, such as organizational strengthening activities; culture-change work; and staff-retreat planning and execution.

Additional Considerations

The salary is $70,000 USD/year.
This position is remote. The ITF is not able to offer visa sponsorship for this position.
As one of the few trans-led funders in the philanthropic space, we are committed to expanding the circle of trans people active in this sector. Trans people are encouraged to apply.
We are committed to representing the diversity that exists across the trans community. We especially welcome applicants who are typically underrepresented in leadership positions, including trans women and feminine people, people of color, Black folks, sex workers, people with disabilities, people born or who originate from a global majority country are encouraged to apply.

We continue to strive to make our workplace accessible and look for ways to challenge white supremacist culture. We acknowledge that we aren’t there yet, we recognise this is ongoing work for the organization, and we know that this will require us to demonstrate – rather than describe – our commitment in the practices of the organization.

How to Apply

Visit here to apply