Deadline: 02 February 2026 at 23:59 CET.
IGLYO — The International LGBTQI Youth & Student Organisation is the world’s largest network dedicated to LGBTQI young people and their rights. We represent the voice of over 135 Member Organisations in more than 40 countries across the European region. We advance the rights of LGBTQI young people, advocate for their equality and inclusion, empower their voices, and connect them across borders through international events, capacity-building training, thematic research, advocacy, awareness-raising campaigns, network building, regranting, and intersectional community dialogues.
IGLYO’s vision is a world where we, young people in all our diversity, are able to express and define our own sexual orientations, gender identities, gender expressions and variations in sex characteristics, and are able to participate fully in all aspects of life, rise to our full potential, and enjoy respect and positive recognition. More information about IGLYO’s work can be found at www.iglyo.org
Do you have a mind for numbers and accounting, solid office administration and organisational skills, and experience handling event and meeting logistics? The world’s largest LGBTQI youth & student network is looking for you!
We seek a full-time IGLYO Finance & Admin Officer in Brussels, Belgium, with knowledge of French or Dutch to contribute to the efficient day-to-day running of our office systems and equipments, support our financial operations, and coordinate the logistics of meetings & events.
CONTRACT DETAILS
- Reporting to: Finance & Operations Manager
- Contract type: Permanent
- Place of work: Brussels, Belgium
SALARY
- Monthly gross salary: 2.653,02€ (around 2.300€ net with benefits stated below)
- End-of-year bonus: This is a 13th month salary, paid in December, taxed slightly differently
- Double holiday allowance: This is an extra month holiday pay, paid (after 1 year of work in Belgium) in May to the value of 92% of a usual work month
FINANCIAL BENEFITS
- Lunch vouchers: 10,00€/day worked – averaging at 116,00€/month
- Teleworking working allowance: 148,73€/month
- Internet allowance 20€/month
- Travel to work: This depends on where you live & what form of travel you
- take to the office
- Personal development budget 500€/year
- Relocation costs 250€ for an international relocation
OTHER BENEFITS
- Annual leave 26 days + bank holidays.
- Additional leave 5 days between 24-31st December
- Working from home Up to 3 days/week
- Remote working Up to 12 weeks/year
Roles & Responsibilities
Administration
- To support the Finance & Operations Manager to coordinate the efficient day-to-day running of the office systems, supplies, technology & equipment, including ordering supplies, dealing with incoming/outgoing correspondence, & maintaining office files
- Ensure the office is well-maintained, stocked up and organised
- Liaise with service providers, technicians & building administrators to ensure a good maintenance level of the premises
- Process incoming & outgoing correspondence & respond to enquiries, referring these to other staff, elsewhere within IGLYO or externally as appropriate
- Provide an efficient & effective administrative service by implementing & monitoring systems & procedures
- Develop & implement systems to ensure that IGLYO’s online filing system is well organised & maintained
- Act as the point of contact for internal & external clients & provide general support to visitors
- Ensure IGLYO’s administrative compliance with Belgian entities and authorities (ie. Moniteur Belge, banks, UBO)
- To undertake other reasonable duties which may be required from time to time
Financial
- To assist the Finance & Operations Manager to process invoices & reimbursements in an accurate & timely manner
- To scan & organise all financial documents
- To support the collection & recording of annual membership fees
- To liaise with host organisations & external providers to ensure that all financial documents pertaining to event logistics are received and filed appropriately
Events & meeting logistics
- To coordinate the logistics of meetings & events, including researching & booking travel/accommodation/venues
- To prepare information packs for meetings, conferences & other events
- To answer participant enquiries before & after events
- To prepare documents for meetings & events (attendance registers, daily subsistence forms, daily subsistence payments, model release forms, etc.)
- To collect & organise all relevant meeting & event evidence (boarding passes, receipts, invoices)
- To attend various events/meetings to provide administrative & logistical support
- To take minutes, type up notes from meetings & events when required
Click here to read full application pack
Who can apply?
Unfortunately, due to the requirements of Belgium we cannot sponsor work visas. However, we are able to be flexible with applicants who are migrants and may have other requirements, and we will do what is within our power to support them.
IGLYO particularly welcomes applications from women, trans, non-binary and intersex people, individuals from Black communities, other communities of colour and ethnic minorities, migrants and refugees, people with disabilities, people living with HIV, and people under 30 years old.
How to apply?
Please follow these simple steps to apply:
- Please read through the job description and personal specifications above. If you feel ready for this role, download and fill out our Experiences & Qualifications form, which will act as your CV. You will need to upload this form as a PDF in our Online Application Form . Please make sure you DO NOT include your personal details (name, surname, phone number) in the PDF to ensure we can anonymise your application.
- Prepare your answers to the questions we’re asking in the “Application questions” section of the application form. We will not accept applications using generative AI.
- Think of two referees who could support your application. These can include current or past managers, colleagues, volunteers, etc., who were involved with you professionally. We will only contact them, with your permission, as a last stage if you are selected for the position.
- Once you have everything, fill out and submit the application form by 02 February 2026 at 23:59 CET.
Click here to read full application pack
Please note that we will only accept complete applications submitted through the online application form. We will not accept applications sent via email or using generative AI. For questions, contact our Finance & Operations Manager (They/Them) at lucille@iglyo.org.