Call for Applications – Programmes Assistant Officer (galck+)

Deadline: 15 April 2026

galck+, formerly the Gay and Lesbian Coalition of Kenya, is the national coalition of LGBTQ+ organisations in Kenya, bringing together over 22 member organisations to advance the rights, dignity, and well-being of LGBTQ+ communities.

POSITION SUMMARY
galck+ is looking for a Programmes Assistant Officer to provide cross-cutting programmatic support to galck+’s Programmes Department. The role supports the execution of strategic results and project delivery across galck+’s Geo-North (European) and Geo-West (US/Canadian) funded programmes, cluster and member outreach, and coalition-level representation.
A distinctive and critical feature of this role is the integration of security coordination responsibilities. The Programmes Assistant Officer will serve as galck+’s internal focal point for community security response, coordinating security trainings, maintaining protocols, liaising with cluster Security Response Teams.

• Department: Programmes
• Reporting To: Executive Coordinator
• Contract: Type Fixed-Term (Renewable)
• Location: Nairobi, Kenya

DUTIES AND RESPONSIBILITIES

1. Programmes Support
   – Assist the Programmes Officers in identifying, formulating, and developing project proposals and concept notes in line with galck+’s programmatic needs and donor standards.
   – Support the design of project plans through situational analyses and needs assessments across the project cycle, working closely with the Programmes Department.
   – Support the implementation of project activities across Geo-North and Geo-West funded portfolios, ensuring compliance with organisational policies, donor requirements, and institutional procedures.
   – Support the preparation and submission of pre- and post-procurement project documents, ensuring they meet required standards and guidelines.
   – Assist in coordinating collaborative projects with galck+’s member organisations, implementing partners, and networks.
   – Track project activity schedules, deliverable timelines, and milestones; flag delays or
   gaps to the Programme Officers promptly.
   – Support monitoring and evaluation processes, including data collection, field visits, and activity documentation.
   – Support the development of quality interim and final narrative reports for Geo-North and Geo-West donors, highlighting outcomes, lessons learned, and strategic recommendations.
   – In close collaboration with the Finance team, assist in preparing internal financial management reports, tracking project burn rates, and cross-referencing narrative outputs with financial outlays to ensure compliance with contractual obligations.2
2. Security Coordination and Response
   – Serve as galck+’s internal security focal point who coordinates our Security Response project in collaboration with our Programmes Officers and cluster coordinators.
   – On behalf of the galck+ Secretariat, coordinate security response initiatives across all galck+ clusters, maintaining regular liaison with cluster Security Response Teams (SRTs).
   – Organise, facilitate, and produce reports on quarterly security update meetings with cluster Security Response Teams across all galck+ clusters.
   – Plan and coordinate periodic security trainings for galck+ membership in collaboration with cluster coordinators; lead capacity-strengthening security refresher trainings for galck+and community members.
   – Develop, maintain, update, and implement galck+’s security protocols and standard operating procedures as necessary, and flag required revisions to management.
   – Familiarise with galck+’s digital security platform and data collection tools for incident reporting; work with the Communications Team to ensure accurate and timely security data capture, analysis, and reporting.
   – Advise the Defence and Protection partners/networks on security challenges affecting LGBTIQ+ communities, support the development of risk assessments, and propose risk reduction measures.
   – Alongside the Secretariat, engage in national-level security strategy meetings and represent galck+ in SOGIE security response engagements with partners.
   – Compile and submit monthly security situation reports to the Executive Coordinator.
3. Outreach to galck+ Members, Clusters, and Agencies
   – Support the relationship between the galck+ Secretariat and its member organisations, facilitating clear communication, information flow, and coordination.
   – Assist in providing guidance and onboarding support to members, including new coalition entrants, to support their integration and development within galck+’s structures.
   – Identify, source, and support the delivery of relevant capacity-strengthening trainings for galck+ membership in collaboration with the Programmes Department.
   – Assist in the coordination of galck+ Cluster engagements with the support of galck+ staff and Programmes Officers.
   – Support the design and implementation of capacity enhancement initiatives for galck+’s member organisations, including needs assessments and follow-up support to strengthen the coalition’s effectiveness
4. Coalition-Level Collaboration and Representation
   – Participate in scheduled Secretariat meetings and, when required, in programme-related meetings and working groups.
   – Contribute to the design and support of advocacy engagements and campaigns aimed at advancing LGBTQ+ visibility and human rights at national and regional levels.
   – Support/engage in public advocacy and media engagement to promote galck+’s values, positions, and programmatic work.
   – Represent galck+ at work-related public events, sector forums, and partner meetings as delegated by the Programme Officers or Executive Coordinator.
5. Other Duties
   – Undertake any other duties as assigned by the Programme Officers or the Executive Coordinator, consistent with the scope of the role and galck+’s operational needs.

QUALIFICATIONS AND EXPERIENCE
Education

• A Bachelor’s degree in Social Sciences, International Development, Public Policy,
  Human Rights, Political Science, or a related field.
• A Bachelor of Laws (LLB) degree or equivalent legal training is a strong added advantage.

Experience

• A minimum of 4 years of relevant experience in programme support, project coordination, human rights work, or a related field within the NGO, civil society, or public sector.
• Demonstrable experience supporting project implementation, donor reporting, and coordination activities within a grant-funded environment.
• Experience working on the rights of LGBTQ+ people, community safety, human rights, or related thematic areas is highly desirable.
• Prior experience with security response, community protection programming, or risk management in a civil society context is a significant advantage.
• Familiarity with European, US, or Canadian donor reporting requirements and compliance frameworks is an added advantage.

REQUIRED COMPETENCIES AND SKILLS
Technical Skills

• Strong report writing and documentation skills, ability to produce clear, concise, and donor-compliant narrative reports.
• Solid research, policy analysis, and synthesis skills applicable to programme design, advocacy, and grant development.
• Understanding of project management principles, including logical frameworks, monitoring and evaluation, and donor compliance.
• Legal literacy or the capacity to apply a human rights and legal protection lens to programming and advocacy (significantly strengthened by legal training).
• Familiarity with digital security tools, online safety principles, and community protection frameworks is advantageous.
• Proficiency in Microsoft Office Suite and Google Workspace; experience with project management or M&E tools is a plus.

Core Competencies

• Genuine commitment to the rights, dignity, and well-being of LGBTQ+ communities and alignment with galck+’s mission, mandate, and values.
• Strong organisational skills with the ability to prioritise, multitask, and meet deadlines across concurrent workstreams.
• Excellent interpersonal and relationship-building skills for effective engagement with members, partners, donors, and community stakeholders.
• Collaborative team orientation with the ability to work effectively under both direct supervision and self-direction.
• High degree of discretion, confidentiality, and professional integrity, especially critical in a sensitive human rights and security context.
• Adaptability and willingness to respond to shifting operational demands in a dynamic coalition environment.
• Strong written and verbal communication skills in English; Kiswahili proficiency is an added advantage.

TERMS AND CONDITIONS

• This position is long-term with compensation that is negotiable and commensurate with the level of experience and expertise.
• galck+ is an equal-opportunity employer and does not discriminate on any basis.

To apply, please submit:

• A cover letter describing why you are interested in the position and why you are the ideal candidate for this position.
• Your CV
  

Send your application documents to info@galck.org with Programme Assistant Officer as the subject heading. Because of the volume of applications we receive, only shortlisted candidates will be contacted.